Frequently asked question (FAQ)

After opening an individual account, research data can be deposited in RODBUK by researchers, doctoral students and students at the universities involved in the project: AGH University of Science and Technology in Krakow, University of Physical Education in Krakow, Cracow University of Technology, Krakow University of Economics, Jagiellonian University in Kraków and Pedagogical University of Krakow.

Before the first deposit of data in RODBUK, you must set up an account using an e-mail address in the domain of your university. In "Deposit data in the repository of your university" section, select the appropriate institution. You will be redirected to the university's authentication server, where you need to enter your institutional e-mail and password. After logging in, you will be redirected back to the RODBUK website. During a login for the first time, check the correctness of your entered data, accept the regulations and click "Create an account". The account will be created. Once your data is verified and authorized by the Data Steward, you can begin depositing your scientific data in RODBUK. Account verification should take approximately 1 working day.

The tab contains descriptions of research data deposited by the author himself:

Published – the number of published research datasets

Unpublished - the number of unpublished research datasets

Draft – the number of research datasets entered, but have not been sent yet to Data Steward for verification

In review - the dataset has been sent and is being reviewed by the Data Steward

Metadata is basic information about research data (author, title, keywords, funding institution, scientific discipline, license, etc.) to help you to find, use, and manage the data in RODBUK.

Metadata is "data that provides information about other data", but not the content of the data.

All research data files in RODBUK have Dublin Core compliant metadata attached (more about: https://www.dublincore.org/).

Yes, all metadata published in RODBUK meet the guidelines provided by OpenAIRE. RODBUK applies the FAIR rules, which means that the data is: Findable, Accessible, Interoperable and Reusable.

Yes, a DOI (Digital Object Identifier) number is assigned to each deposited dataset. Activation of the DOI number occurs after verification of the deposited data by a Data Steward, when the first version of dataset is published.

According to the guidelines of scientific funding bodies, research data should be saved in open formats (e.g.  OpenDocument, png, flac, WebM, html, css) widely available and free of charge with one exception when the files conversion from specialised  software to an open source may affect the data quality. In such cases, the data accompanying README file should describe the software to open files with.

You can upload a single file up to 1 GB. 

Yes, it is free of charge.

Costs of data storage in RODBUK are borne by the institution where the Depositor is employed. Detailed information, if needed, is provided by Data Stewards of a given institution.

RODBUK usage is free of charge for everyone.

For obtaining a detailed information on the possibility of making changes to the already deposited datasets, it is recommended to contact the Data Steward at your own university.

Different types of access to individual files can be used within one dataset (see next Question). Access to the file might be subject to a temporary embargo specified at the time of data submission or restricted, with the possibility of obtaining access to it from the dataset author (via mail message). Access to an embargoed file is automatically opened when it expires. The maximum embargo period in RODBUK is 36 months.

Yes, you can. There are 3 types of access to files in a dataset in RODBUK:

• Public - open for all users
• Restricted – limited, with the possibility of obtaining access to a specific file by contact its Depositor
• Embargoed – possible (automatically lifted) after a period of time specified by its Depositor (the maximum embargo period in RODBUK is 36 months).

Yes, you can deposit data that is the basis of a scientific article before publishing the article itself.

The maximum embargo period in RODBUK is 36 months.

Once published dataset is not liable to be removed from RODBUK. In special cases such as infringement of copyright and other intellectual property rights, suspected plagiarism, it is possible to withdraw the dataset. To do so, please contact the Data Steward. The withdrawal of a dataset includes the deletion of all its versions. However, the basic information about the removed dataset (the so-called tombstone) remains publicly available, e. g. the citation and the reason of removing data. A full description of metadata will be visible only to the system Administrators.

Depositor of research data takes full responsibility for them being posted and for any infringement of third-party property and copyright and rights related.

Yes, however the originally assigned DOI (Digital Object Identifier) cannot be changed.   

Yes, however you need to have the consent of co-authors to deposit research data in RODBUK in the form of written statements.

It is sufficient if a description is deposited by one of the authors. In case the others also add descriptions for the same publication, they will be removed by the institutional Data Stewards as duplicated. 

The deposited dataset has CC 0 licence assigned by default. If depositor needs to choose another licence, he or she can make a change while entering metadata. If the proposed licences do not meet the depositor’s requirements, it is possible to choose a so-called non-standard licence and specify the conditions under which the dataset will be made available.

Research data will be as open as possible, as closed as necessary, therefore RODBUK recommends one of the Creative Commons Licenses (for files), and GNU GPL, GNU LGPL (for computer programms).

National Centre Science recommends Creative Commons CC0 1.0 license (Public Domain) for research data.

Yes, for each deposited dataset the licence must be selected by its depositor.

Yes, RODBUK provides long-term archiving of data on the servers of ACK Cyfronet AGH. Files are automatically backed up in real time, and metadata copies are made once a day. The backups are stored in different locations.

Datasets deposited in RODBUK may be protected by the following rights:

• laws, regulations and EU legislation;
• internal regulations of the research unit (e.g., rules and regulations for intellectual property management and commercialization; openness policy);
• contracts (e.g., grant competition regulations, grant agreement, consortium agreement, research team member agreements),
• repository regulations.

The owner of a research dataset is its creator. The usage of a dataset is based on terms of the license under which it was made available.

All documents/files/data stored in RODBUK are archived and shared indefinitely, subject to data security rules.

On the availability of research data in RODBUK decides its creator, as required by the agency funding the research and related data.

Data Steward verifies all entered data for completeness and correctness. The verification process consists of checking the accuracy of metadata and files. In case of any doubt, Data Steward will submit dataset to its Depositor for correction, by contacting him or her by email.

If dataset has been approved (and published) but needs modifications, please contact the Data Steward of your institution by email or phone.

It is impossible to predict exactly how long it takes before a deposited dataset is approved and published in RODBUK. If the metadata, data files and the license are correct, Data Steward can publish the dataset up to 3 working days.

There is no need to enter the description again. You can send files to the Data Steward.

Yes, as the author you can edit dataset and save its draft version. Data Steward verifies all changes. Before you make any correction to an already published dataset you need to contact the Data Steward in your institution.

The way the bibliographic description of a dataset looks like, depends on citation standards determined by a publisher. It should include basic information such as: author, publication year, title, place of access, e.g. repository name, version, identifier.

Selected examples are shown below:

STYL APA

Haberko, J., Froufe-Pérez, L. S., Scheffold, F. (2020). Transition from Light Diffusion to Localization in Three-Dimensional Amorphous Dielectric Networks near the Band Edge. Version 1 [dataset]. Zenodo. https://doi.org/10.5281/zenodo.3968424

STYL IEEE

Haberko and L. S. Froufe-Pérez, F. Scheffold. „Transition from Light Diffusion to Localization in Three-Dimensional Amorphous Dielectric Networks near the Band Edge”. (Version 1) September 8, 2020. Distributed by Zenodo. https://doi.org/10.5281/zenodo.3968424

HARVARD

Haberko J., Froufe-Pérez, L.S., Scheffold, F. (2020) „Transition from Light Diffusion to Localization in Three-Dimensional Amorphous Dielectric Networks near the Band Edge”. (Version 1). Available at: Zenodo. https://doi.org/10.5281/zenodo.3968424

CHICAGO

Haberko J., Froufe-Pérez, L.S., Scheffold, F. „Transition from Light Diffusion to Localization in Three-Dimensional Amorphous Dielectric Networks near the Band Edge”. (Version 1). Zenodo, 2020. https://doi.org/10.5281/zenodo.3968424