User Guide_Repository

The IS-EPOS document Repository is a database of documents, such as peer-reviewed papers, books, theses, technical reports etc, associated with the data, technological/production processes, methodologies and Episodes included in the IS-EPOS web platform.

There are 3 different ways to access the IS-EPOS document Repository:

From the IS-EPOS web platform home page, by clicking on the "Documents" tag, as shown in the left frame of Figure 1 (indicated by a red box). The User has now entered the Home Page of the IS-EPOS document repository.
From any of the AH Episodes, by clicking on the "See more information in Document Repository", as indicated in the red box in the right frame of Figure 1. The User has now entered the selected Episode document repository base (see the "AH Episodes" chapter).
From any of the Services provided by the platform, by clicking on the link below "References" field, in the Service description pages (See "Test User Guide Services" chapter). The User has now entered the selected Service document repository base (see "User Guides for IS-EPOS Applications" Chapter).

Figure 1.

IS-EPOS Documents web-page

Figure 2 demonstrates how the Document Repository web page looks like within the IS-EPOS platform. The "About" page is shown in Figure 2, containing contact information and useful links, that can be accessed by clicking on the text in blue fonts, found into the green boxes in Figure 2. The choices provided to the User, (tabs in red boxes, indicated by the numbers in Figure 2) are the following:

Leads to the IS-EPOS web platform (TCS Portal).
Leads to IS-EPOS Document Repository Home page (described in detail later on).
Leads to IS-EPOS User Guide (described in detail later on).
Leads to "Browse" page (Figure 3, described in detail later on).
Search engine of the Repository. The User may enter any key word(s) in the empty field at the left of the "Search" tab, for getting a list with documents connected to these key words (described in detail later on).

Figure 2.

The main pages of the Repository are now described in detail.

Home Page: The Home page of IS-EPOS documents, provides some choices to the User, shown in the large tabs of Figure 5. Each tab contains the link to the respective page (blue text in the top left corner of each tab, Figure 5) and a short description just below this link:

- Latest Additions: This page provide a prompt access to the mostly recent items that have been added or updated since the last 7 days.
- Search Repository: Grants access to the Advanced Search engine. The User may type in the search field at the top of the page for a quick search. Figure 6 shows some of the fields that the User may complete for getting access to the items he/she wishes. There are comprehensive instructions of how to fill the fields. These information can be shown/hidden after switch the small blue button at the right of each field from "?" to "-" and vice versa (Figure 6). The User may also select between "All of" Any of" the inserted terms, by clicking on the small arrow at the left of the filling space (Figure 6). The User by also select terms from specific lists as shown in Figure 7. He/she may tick box(es) shown in the red frames of Figure 7, corresponding to the terms written next to those boxes. Additional filtering can be applied by clicking on the arrows shown in the green frames of Figure 7. Instructions for completing the required fields is always provided after clicking on the question mark tab (blue "?" symbol), at the right hand side of each tab (Figure 7). After all input data have been set, the user may either click on the "Search" button to commit searching , or on the "Reset the form" button to clear all the selected fields (these two buttons are shown at the bottom of Figure 7 - blue buttons).
- Browse Repository: This page provides an alternative Search tool, which provides specific categories of items. Can also be accessed by "Browse" tag in the Main page, as shown in Figure 1 (field 4). Detailed description of this page is given right below.
- About this Repository: Leads to the page displayed in Figure 2.
- Repository Policies: This page provides information on the use of material stored in the repository.

Figure 3.

Figure 4.

Figure 5.

Browse Page: The "Browse" page gives the opportunity to the User to perform a special searching in the repository, by selecting specific categories comprising several fields (Figure 3).

Filtering of items can be done by year, subject, division or author. All of these filtering processes lead to identical searching tools as the one demonstrated right on for the "subject" case (Figure 9). The main category selected here (subject) is further divided into sub-categories, corresponding to more specialized filters of grouping the repository items. The User may click in the links (blue text, Figure 9) in order to get access to each specific group. The number in the parenthesis indicates the amount of document available in each category.

Figure 9.

When selecting one of the given categories, the screen shown in Figure 10 appears. First, the list of references can be exported in several different formats, selected from field 1, Figure 10, such as ASCII, BibTeX, HTML, just to name a few. The directory selected and its branches are displayed in field 2, Figure 10. The User may click in the links (blue text, Figure 9) in order to get access to each specific group. The number in the parenthesis indicates the amount of document available in each category. Field 3, Figure 10, shows the grouping mode of the items, i.e. "Item Type", "Creators" (e.g. authors), etc. In field 4, Figure 10, the User may select among the different types of documents, appended after "jump to". The items are classified according to this order and the User can be immediately transferred to a specific category by clicking on one of the links in field 4, Figure 10. Finally the User may select any of the items provided to the list (below "Articles, in Figure 10), by clicking on the link indicated by blue text (e.g. the one shown in field 5, Figure 10).

Access to the previous screen can be obtained after clicking on the "Up a level" tag, shown in the top left corner of Figure 10.

Figure 10.

Clicking on the blue text in field 5, Figure 10, will lead to the screen displayed in Figure 11. The title, authors and information on the publication (Journal, issue, etc) is shown together with an abstract. The official URL is also available (shown in the red box, Figure 11), where the User may click in order to visit the official Journal website and download the selected article. Clicking on the links shown in the green panel of Figure 6, will lead the User to previous stages of the Repository Searching.

Figure 11.

Search Tool:For the "Advanced Search" see "Home Page" section ("Search Repository" paragraph) and Figures 6 and 7, in this chapter. This simple search tool is described here. It can be accessed by entering a term or terms in the empty field on the left side of "Search" tab shown in the right top corner of Figure 2 (indicated as "field 7"). Figure 12 demonstrates the Search engine results after request for the keyword "Groningen". One results has been found and shown (field 4, Figure 12), along with some additional choices:

Figure 12.

Field 1. The User may modify the present search or perform a new one by selecting "Refine search" or "New search", respectively.
Field 2. Select mode of sorting the results. The available options for setting the order of the results are available after clicking on the small arrow, just before the "Reorder tab, and they are: by year (ascending or descending), by author's name and by document title.
Field 3. The list of references can be exported in several different formats, selected from the small arrow just before "Export" tab, such as ASCII, BibTeX, HTML, just to name a few.
Field 4. The results of the search are shown in the screen. Clicking on the blue text in field 4, Figure 12, will lead to the screen similar with the one displayed in Figure 11.
Field 5. In the cases where the document is available, clicking on field 5, will download a .pdf copy of the respective material.