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Basic information
- Affiliation in PLGrid Infrastructure is defined as user’s association with a Polish scientific institution.
- Providing valid affiliation information is required to gain access to PLGrid Infrastructure resources. Information provided by user is verified before they can get access to resources.
- Access to resources is regulated by terms and conditions.
- User can report register more than one affiliation.
- Affiliations in PLGrid Portal have expiration dates. If a user needs resource access beyond the expiration date, they must apply for an affiliation extension before it ends.
- Employees at Polish scientific institutions automatically obtain a Supervisor 's role after affiliation verification. Supervisor can grant their scientific cooperators (so-called Subordinates subordinates) access to PLGrid Infrastructure. Subordinates can be students or other people who are not employed at a Polish scientific institution.
- Supervisor is obligated to manage their subordinate's affiliations. Supervisor should deactivate affiliations of their Subordinates subordinates with whom cooperation has been terminated.
- User obtains a trial (test) workgroup after verification and activation of the first affiliation. The trial workgroup has following parameters:
ID: plgt-[the rest part of login], where [the rest part of login] is their plglogin without the "plg" part.
Types of affiliation
User can apply for one of There are two affiliation types.
- Academic Employee who have status as SUPERVISOR unit employee (Pracownik jednostki naukowej)
- employees of Polish scientific institutions, having a record in the radon database (https://radon.nauka.gov.pl/) and a minimum academic doctoral degree. A registered Academic employee affiliation automatically grants its owner a Supervisor role, which means they can grant their scientific cooperators (so-called subordinates) access to PLGrid Infrastructure. Subordinate Students, PhD students, foreigner scientist whom have status SUBORDINATE. (Podopieczny pracownika jednostki naukowej)
- a person not employed at a Polish scientific institution but collaborating with such an employee within their institution. Subordinates can be: students, PhD students, foreigner scientists.
Register an affiliation
1. Affiliation menu
To report register an affiliation User needs to go to AFILIACJE menu"Afiliacje" tab.
"Afiliacje" menu basis on an overview for all Users' affiliations with information about their status and due dates. To show an affiliation details click on "Szczegółylists user's affiliations, their statuses and expiration dates. Affiliation details are available under link "Szczegóły".
In order to register a new affiliation click the green button "Dodaj".
2. Choose
an affiliation typeaffiliation type
Pick your affiliation type. It will most likely be the second one - "Podopieczny pracownika jednostki naukowej" - subordinate - which means you are not a Polish scientific institution employee ("Pracownik jednostki naukowej"), but you collaborate with one within their institution.
Click on green button “Dodaj”, the application form will show up. User should define an affiliation type.Depending on your pick one of two forms below will appear.
3. Fill the form
Fill the form using the following templatehints.
| Field name | Description |
|---|---|
| Institution (Jednostka |
Institution name and its departments. In Poland scientifics institutions have many departments. User can use accordion list and add them in following order:
| ) | Scientific institution, its department and subdepartment. If you are a subordinate provide your supervisor's Polish institution. In order to pick the institution, start typing its full name and pick it from the appearing list. Next click "Dodaj podjednostkę" and pick the department accordingly. In the same way pick the subdepartment. You are required to pick all 3 levels: institution, department and subdepartment (if all exist). The levels are:
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| Website (Strona internetowa organizacji naukowej) | Official website of |
| the Institution |
| E-mail address (Adres e-mail |
| ) |
| E-mail address in the Institution's official academic domain. This information will be |
| verified by |
| Operations staff. |
| Field of science (Dziedzina nauki) | Define |
| your field of science |
| Expiration date |
| (Data weryfikacji afiliacji - Ważna do... |
System set up a default due date: - 5 years - for Academic Employee - 6 months - for Subordinate. User can provide shorter due date When the due date is close to expiry User should extend an affiliation.
| ) | Affiliations expire after a certain amount of time, depending on its type:
You can provide an earlier date if your know your affiliation expires earlier. When the expiration date is close and you wish to keep using the Infrastructure, you can apply for affiliation extension. |
| Affiliation name (Nazwa afiliacji) |
Individual affiliation name, visible only |
to user. |
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If there is no record with scientific institution where User is associated, of your scientific institution in our database (nothing shows on the list) there is a possibility to add new record which must a new institution / department / subdepartment, which will be verified by PLGrid operation stuff. Application with only one unit will be rejected. |
Operations staff. Before adding a new institution make sure it is not on our list. |
4. Submit affiliation form
Submit the filled form using the button
4. Send an affiliation
Sebd filled form using option: "Wyślij afiliację do weryfikacji".
| Info |
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Affiliation requires confirmation by Operation stuff. It could take 3 working days. |
Before an affiliation becomes active it requires verification by either Operations staff, the supervisor you provided or both. On Operations staff side it may take up to 3 working days. If verification of your affiliation is taking longer than that, please contact your supervisor. |
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